Grant budget template
A grant budget template should show whether the work can survive the funding rules and cash timing.
This guide gives a planning budget. The official grant form and eligible cost rules still decide the final table.
Draft a planning budget
Estimate major cost areas and the unfunded part. Use official cost rules before final submission.
Enter costs to estimate grant share and match funding.
Budget checks
| Cost area | Question | Risk |
|---|---|---|
| Personnel | Who is doing the work and at what rate? | Unclear effort or unsupported rates |
| Subcontracting | What must be bought from outside? | Unallowed supplier or procurement issue |
| Travel | Why is travel needed for the work? | Weak link to work package |
| Equipment | Is it eligible and used for the work? | Capital cost rules |
| Overhead | What rate or method applies? | Wrong formula |
| Match funding | Who pays the unfunded part? | Cash gap |
Budget writing
- Write the activity before the cost.
- Keep one owner for the final finance read.
- Separate confirmed cash from expected cash.
- Check reimbursement timing before committing.
Questions
Can I estimate before official cost rules?
Yes, for planning. The final grant budget must follow the official call rules, cost categories and funding rate.
What is match funding?
Match funding is the part of the work cost not paid by the grant. It may need cash, in-kind contribution or another approved source depending on the programme.
Use Yellow Grant before you write
Check fit, timing, budget and evidence before a grant application takes time away from customers, product work or fundraising.